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HomeRegistration Process

REGISTRATION PROCESS


 


PWC Panthers Track & Field Club has enhanced our registration process in an effort to be painless, fast and seamless to prospective and returning members. The registration process was streamlined to minimize the number of forms required to complete, and key activities must be completed online; resulting in more accurate data collection, and time and cost savings.


Online Registration


PWC Panthers registration process includes the creation of member accounts for both athletes and parents. Both are crucial steps in enabling the club to execute communication and accountability processes. Please ensure that Steps 1 & 2 below are completed.

1. Athlete Member Signup


PWC Panthers registration process starts with the creation of the athlete’s member account via the completion of our online registration form.  The registration form captures information required to obtain the athlete’s AAU/USATF membership, athlete and parent contact information, and details of the athlete’s track and field experience and desires.  From our website homepage; click the MEMBER SIGNUP menu to complete the online registration form. 


Note:
The form consists of seven (7) steps as depicted in Diagram 1 (Athlete Member Signup Steps); select “Affiliated Members” for member type in the first step.  Please complete the registration form in its entirety. The information collected is used to communicate pertinent information to athletes, and for planning purposes for the upcoming season.


Important: Upon submission of the registration form, the athlete is added to the club’s database with a status of Prospective, ready to be reviewed by PWC Panthers Administration. Review of the registration form results in the member receiving an email notification stating their membership approval (with their personalized fee summary) or denial.


2. Parent/Guardian Member Signup


The second action in the PWC Panthers registration process is the creation of the parents’ member account(s) via the completion of our online registration form. From our website homepage;
click the MEMBER SIGNUP menu to complete the online registration form. 


Note:
The form consists of six (6) steps as depicted in Diagram 2 (Parent/Guardian Member Signup Steps); select “Supporting Members” for member type in the first step.  Please complete the registration form in its entirety. The information collected is used to communicate pertinent information to parents, and allow parents to signup/complete activities targeted to them throughout the season.



Important: Upon submission of the registration form, the parent is added to the club’s database with a status of Prospective, ready to be reviewed by PWC Panthers Administration. Review of the registration form results in the member receiving an email notification stating their membership approval or denial. There are no membership fees for parent accounts.


Membership Fee Payment


PWC Panthers Track Club membership fee varies each year, depending on uniforms, meet fees, and needs of the club (i.e. track rental, AAU/USATF club memberships, insurance, state corporation fees). We make every effort to minimize our operating costs while ensuring that we provide a quality program. There is a discount for multiple athlete families and no membership fees for parent accounts. From our website homepage; click the DOCUMENTS menu and navigate to the Official Club Documents folder



Important: All approved Affiliated Members (athletes) must pay the PWC Panthers Membership (Registration) Fee. A personalized invoice, with an electronic payment option, will be available on the athlete’s member account. Access the athlete’s account to make payments. Review the payments due, and select the items you wish to pay for now. Then, select a payment type and follow the instructions provided.


A.  Make Payments

Upon login, select one (1) of the two (2) make payment options depicted below:



B.  Pending Payments

Once on the Make Payment screen, one or more payments pending will be displayed, including the detail for each. If there is only one payment shown, it will be checked. If multiple payments are shown, none of them will be checked; you must check at least one to pay.

 

C.  Full & Partial Payments

Partial payment may be made for some charges. If you see a pencil icon beside the transaction amount, click it to modify the amount. You will see a recommended payment amount. The system will also enforce a minimum payment amount. Type the partial payment amount and press [Tab] or click off the field.

 

D.  Payment Methods

Members can choose from the following payment methods:

  • Debit / Credit Card

    (Select PayPal option; click Pay with Debit or Credit Card)

  • PayPal
  • Check

    (Print invoice to send with check)


Handbook & Policy Agreement


1. PWC Panthers Track & Field Club Handbook



The Club Handbook was created to help guide our parents and athletes through the track season.  The contents contain a wealth of information and should answer many of your questions.  It should also help you understand what is expected from the organization.

Every parent/guardian and athlete is required to read the Club Handbook to become familiar with our program and abide by the policies and procedures outlined.  In addition, every parent/guardian and athlete is required to sign an acknowledgement statement, certifying that they have read and understand PWC Panthers Track and Field operational guidelines.

Members may access the Club Handbook from the Document Library on the PWC Panthers website. From our website homepage; click the DOCUMENTS menu and navigate to the Official Club Documents folder.


2. Acknowledgement & Agreement Form


The PWC Panthers Track & Field Acknowledge & Agreement Form provides a means for athletes and parents to officially acknowledge that they have read the PWC Panthers Track & Field Club Handbook and policies, and understand that if the contents of this agreement is violated, the parent or athlete will be subject to disciplinary actions from the PWC Panthers Track & Field program.  


Members may access the Acknowledge & Agreement Form from the Document Library on the PWC Panthers website. From our website homepage;
click the DOCUMENTS menu and navigate to the Official Club Documents folder.


The signed form must be uploaded to the athlete’s member account. Access the athlete’s account profile. Then, select Attachments in the Personal Info section.


Uniform Ordering

 

All approved Affiliated Members (athletes) must wear the approved team uniform in order to participate in scheduled track meets. The uniform consists of a speed suit, t-shirt, warmup pants and warmup jacket. All items are required with the exception of the warmup jacket for high school athletes.

PWC Panthers uniform items for the 2020 Outdoor season and additional apparel that athletes, parents, staff members, and other supporters may purchase will be available from the PWC Panthers Online Store. Stay tuned for details on the store opening.


Questions about the registration process may be directed to a Staff member.